MTC3 Planning Retreat

Each year the leadership of the Major Taylor Cycling Club of Chicago hosts a retreat to plan the year. Because you are an active member of our club and bring a valuable opinion and perspective to our organization we would like to extend an invitation to join us.

Date: Saturday, January 27, 2024
Start Time: 10:00 am SHARP
End Time: 2:00 pm or earlier
Location: Big Marsh Park, 11559 S Stony Island Avenue, Chicago, IL 60617

Please come with all of your ideas of your favorite rides and possibly some new club rides.  We look forward to you seeing you there and hearing your ideas!

Because the room has limited capacity, we are asking that you RSVP to let us know that you’re coming and to ensure that we do not go over the limit of the room’s capacity.  Please respect the host location by advising us that you’re coming if you plan to attend.  Thank you for your adherence to this request.  Registration is open until either we reach the room’s capacity or Friday, January 26th at 12 noon, whichever comes first.

Tentative Agenda

Welcome and Introduction

• Arrival and informal greetings
• Opening remarks by the club president
• Overview of the retreat objectives
• Brief review of the previous year’s achievements and challenges

Year in Review and Feedback Session

• Presentation of last year’s highlights (include metrics, events, member growth)
• Open floor for members to share feedback and experiences

Collective Brainstorming Session

• Discuss various topics such as events, membership growth, and community outreach
• Encourage open dialogue and idea generation from all members

Setting Goals for the New Year

• Collaborative workshop to identify and agree on major goals for the club
• Utilize SMART (Specific, Measurable, Achievable, Relevant, Time-bound) criteria for goal-setting

Development of Action Plans

• Discuss and develop action plans for achieving the set goals
• Identify necessary steps, resources, and potential challenges
• Assign responsibilities and timelines

Finalizing Plans and Next Steps

• Review and finalize the action plans with input from all members
• Discuss the implementation process and any immediate next steps

Closing Remarks

• Summarize the day’s achievements and the path forward
• Express appreciation for member participation and input
• Informal feedback session on the retreat

Social Hour/Wrap-Up (Optional)

• Casual socializing and networking to conclude the retreat